How to filter pivot table columns by label. The pivot is directly linked. How to fill series of numbers in a filtered list column in Excel? Instead, all data is displayed. Firstly, it seemed to work but after some time, the pivot table shows records that are not meeting the filter criteria. Please follow Step 1 -2 of above method to create a pivot table. When you create a pivot table in Excel, blank cells may appear if you have blanks in your data source. Only if I manually 8. 2. Pivot Table Showing Wrong Data (date Not Month) - Excel: ... Is it possible to apply a filter to multiple sheets within the same Excel workbook, using the same filter criteria? 2. I couldn't find a way how I can anchor the value as 1 under all conditions. . I am now trying to work around this by validating the value before I assign via PivotFields("XYZ").CurrentPage. You may create a new Excel workbook and re-built a portion of the original workbook or do some simple tests to check whether the issue persists, this can confirm whether the issue is related to the Excel client. there is one value missing (out of 14) that is in the original table. If the issue persists even you tried to update the filter value manually. I am still trying to isolate the problem. the experienced community members can help you check whether there have some problems with the VBA code. Go to the pivot table, you will see the Date field is added as report filter above the pivot table. Next, I asked my friend to confirm that the pivot table was connected to the correct table – there were a couple of other tables in the workbook. When I reopen the file, none of the data shows up in the pivot, but if I reapply the filter, it shows. The filter will stay applied even when the data is refreshed – automatically excluding (blank). Press the F5 key to run the code, then old items are removed immediately from the drop-down menu of all Pivot Tables in active workbook. In Excel 2016, there isn’t an easy way turn off pivot table date grouping. STEP 1: Below is our data source and we want to replace the year 2012 with 2013, effectively only showing the years 2014 & 2013. Excel Pivot Tables: Filter Data, Filter by Value, Manual & Label Filters, Filter by Date or Time Values, Multiple Filters. So the data was in the source table, but not in the pivot table. If you want to remove all old items from the drop-down menu of a Pivot Table, methods in this article can help you. Kutools for Excel Solves Most of Your Problems, and Increases Your Productivity by Show Records With DrillDown . When I click on a slicer, the data is filtered on the slicer sheet and also reflected on the pivot. We will click on the pivot table, select the Analyze tab in the Pivot Table Tools, and click Insert Timeline; Figure 7- Insert Timeline. If the issue occurs only when using the VBA code, we may need to move this question to the programming category as VBA/macro is beyond our support scope, Once you have received the verification code, you will be able to choose a new password for your account. Now I understand. run time error '1004'... it does not work for me..why? Microsoft and the Office logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries. For example, suppose you have tables of data on 3 different tabs, all having the same headings. 3. You can also change it here. My dashboard is feeding on this pivot tables. The work-around is to add the slicer field to the pivot table, for example as a page filter. Figure 6 – How to sort pivot table date. Go to the insert tab and select a Pivot table, as shown below. Behaviour is still strange. The pivot table, an end-user report, shows by broker name, not initials. As below screenshot shown, you create a Pivot Table based on a range of data. However, I did not spend too much time trying to reproduce the issue manually and rather focused on working around the issue in VBA. That is an important aspect of how Pivot Tables work in Excel. The strange thing is that after changing the filter value, the table shows different data than before, so it looks it has been updated. If I forget (as I had in this case) to pull the lookup function into the newly added rows, my pivot table will not update the information for those brokers. Usually, it's easy to sort an Excel pivot table – just click the drop down arrow in a pivot table heading, and select one of the sort options. From the screenshots you can hopefully see that the filter on the original data's heading is working fine. This is the source data you will use when creating a pivot table. A filter … To use a pivot table field as a Report Filter, follow these steps. The first step to creating a pivot table is setting up your data in the correct table structure or format. After deleting data from the source range, the old item will still exist in the drop-down menu of Pivot Table even though you refreshing the Pivot Table. Sort Data in a Pivot Table Report - Sort Row & Column Labels, Sort Data in Values Area, Use Custom Lists. The second section is what I am shown when I double click the quantity of 7. Besides, when re-update the pivot source, it still remains 0. STEP 2: Go back to your Pivot Table. How to clear filters from all worksheets in active workbook in Excel? 3. I am a bit puzzled now and have no idea what to do to work-around this. Fixing the slicers are nice, but that doesn’t clear these deleted items from the PivotTable filter drop-downs. This thread is locked. She clicked the Analyze tab on the Excel Ribbon, then clicked the Change Data Source command. In the meanwhile, thanks for your efforts to resolve the issue and welcome to share your test results with us later, which will be of great help to us. How to clear filters when opening, saving or closing workbook in Excel? Your source data should be setup in a table layout similar to the table in the image below. The product names on both lines are Gaillardia 'Sunset Flash'. In the PivotTable Field list, click on the field that you want to use as a Report Filter. See screenshot: Then you can see the old items are removed from the drop-down menu of the Pivot Table as below screenshot shown. I got a pivot of a table where the filter shows an incorrect value. Let’s have the data in one of the worksheets. Solution # 2 – Using Power Pivot This solution is only available for versions of Excel that are 2013 or later for Windows . This is because pivot tables, by default, display only items that contain data. The Pivot Table is not refreshed. Named Excel Table. Instead, the record is listed when I select a different filter. I have pivot tables with filters defined. I was playing with data fields in my pivot table and I'm wondering why duplicate names are showing up? I suspect this is from changing the filter field via VBA into a value that is not valid. In the PivotTable Fields pane, please drag and drop the Date field to the Filter section, and then drag and drop other fields to other sections as you need. Sometimes, the word “blank” appears in brackets or parentheses in cells. You can simply right click on the pivot table and click REFRESH. Before I update the filter value of the pivot, I verify whether the item is a valid filter: Function SetFilterItem(pvField As pivotField, filter As String) As Boolean. ' Insert a Timeline. We can insert a pivot table timeline for filtering our pivot table dates. So, wrong values are showing on the dashboard. After deleting data from the source range, the old item will still exist in the drop-down menu of Pivot Table even though you refreshing the Pivot Table. I’m not sure how many users use this in real life, but our users do. 80%, Convert Between Cells Content and Comments, Office Tab Brings Tabbed interface to Office, and Make Your Work Much Easier, Clear filter cache (old items) from a Pivot Table by changing its option, Clear filter cache (old items) from all Pivot Tables by using VBA code. 50%, and reduces hundreds of mouse clicks for you every day. Please post back and we will keep working for it. However, when I select a different slicer or refresh the data, the cell formats change dramatically and seemingly randomly. As I'm tracking this thread, if you still need help,  please reply in your free time, I will reply the update as soon as possible. Based on your description, I made a test on my side. 1. See screenshot: 2. When you summarize your data by creating an Excel Pivot Table, each number in the Values area represents one or more records in the pivot table source data.In the screen shot below, the selected cell is the total count of new customers for the East region in 2014. However, if I click on the filtered pivot count, I expect the new sheet that opens to only show the filtered data. Please do as follows. When you create a subsequent pivot table (or chart) based on the same data as an exiting pivot table/chart, you are asked whether (or not)you wish to share this cache between the tables/charts. To conclude on your suggestion to reproduce the behavior without the use of VBA: I was not able to reproduce this manually. I'm not sure what settings I need to adjust, but I turned off the duplicate labels and I've tried refreshing and recreating the pivot table. There are 100 records in the table, and it's currently filtered to show 2 of the sales rep names (Smith and Riaz), and all of the categories except Cookies. The analyst name is A in the filter (set retain values to none) but if you go to the table, the same line has the analyst B. A verification code will be sent to you. I have built a pivot report and then inserted slicers. If you want to remove all old items from the drop-down menu of a Pivot Table, methods in this article can help you. enter image description here. Pivot Table Sorting Problems In some cases, the pivot table … Continue reading "Excel Pivot Table Sorting Problems" Just noticed I could copy/paste from Excel. It's a pain because I have several pivots from the same data source, and they are all acting the same. In the example shown, a filter has been applied to exclude the East region. I am updating the filter value of all tables based on a selection from the user via VBA. In the pivot table shown below, there are Report Filters for Region and City, and Seattle has been selected in the City Report Filter. If you double click on the line in the pivot table it generates a sheet with the data where the analyst name is B despite the pivot showing A. before updating a filter of a pivot table we verify if the filter string is valid for the pivot. Please enter the email address for your account. Thanks for your feedback, it helps us improve the site. This table is updated once a month, it worries me because I often do this, update my raw data and update the pivot, now that I have this precedent I cannot trust the information is correct. Filtered Pivot table showing wrong data after frequently changing the filter value ... You may create a new Excel workbook and re-built a portion of the original workbook or do some simple tests to check whether the issue persists, this can confirm whether the issue is related to the Excel client. However, to prevent dates from automatically grouping in Excel 2016, you can use this 2-step workaround: Add the date field to the pivot table Report Filter area first. I cannot get the table to save the cell format consistently. Please try the below VBA script. Figure 3: The pivot table allows you to filter for specific columns. In my test, I created a pivot table and tried to update the filter value without VBA and all things work fine. You can also try to disabled VBA and create a new pivot table again to check if this issue related filter feature in Excel or it caused by VBA code. Feel free to leave a reply if you need further assistance on this issue. Out of the box DrillDown behavior of Pivot Table works well for simple measures but when you use even a slightly complex calculation in your DAX measure you will get an empty dataset or even worse – wrong data. This is a known issue with pivot tables in Excel: If a slicer filters your data busing a field which is NOT in the pivottable anywhere, the filter on that field is not used in the drill-down. Manually updating the pivot doesn't help. The nice thing about using a pivot table is that as we add or delete source data entries, we can refresh the pivot table ( Alt + F5) to include those changes. remove the filter field from the pivot field list, then update the pivot and finally add the filter again, the filter values are in sync with the original table. Let’s look at multiple ways of using a filter in an Excel Pivot table: – #1 – Inbuilt filter in the Excel Pivot Table. The following is a list of components of a data table. Type the word Fruit in the Search Box (or manually filter in Excel 2007 and earlier). Pivot tables need to be refreshed if data has changed. Clear filter cache (old items) from a Pivot Table by changing its option In the workbook you need to clear old items from all Pivot Tables, press the Alt + F11 keys simultaneously to open the Microsoft Visual Basic for Applications window. 10. Occasionally though, you might run into pivot table sorting problems, where some items aren't in A-Z order. This will take you to the source data and by looking at the highlighted area you will see if it includes all the data. Have you tried those suggestions provided by Hugo? A pivot table is a table of statistics that summarizes the data of a more extensive table (such as from a database, spreadsheet, or business intelligence program).This summary might include sums, averages, or other statistics, which the pivot table groups together in a meaningful way. VBA code: Clear filter cache (old items) from all Pivot Tables in active workbook. This Excel tutorial explains how to change the display of errors in a pivot table in Excel 2010 (with screenshots and step-by-step instructions). For example: My pivot counts patients assigned to a doctor. after source data updating, my filter value is changing because 1 doesn't exist anymore. 9. Creating the Pivots from scratch each time is apparently not an acceptable solution. 2. In Microsoft Excel 2010, I don't want to see errors in the pivot table. Right click and select Refresh. Check whether the issue persists after the VBA code is disabled. PivotTable fix. Here you will see an item that says “Retain items deleted from the data source” with a combobox for you to set the number of items to retain per field: Increases your productivity by pivot table doesnot showing all the data when filtering .when i filter 10 items in the main source data,but the pivot table showing less than 5 items .i check with the back up data of the previous files but all file headers and its options and formulas are all same. How to filter data based on checkbox in Excel? To force display of months with no data, the Date field has "Show items with no data" enabled: Date filter is set to display only desired months: To force the pivot table to display zero when items have no data, a zero is entered in general pivot table options: Steps. To post as a guest, your comment is unpublished. 3. Clear filter cache (old items) from a Pivot Table by changing its option Clear filter cache (old items) from all Pivot Tables by using VBA code. In this example, the source data that we want to use for the pivot table is a named Excel table-- Sales_Data. Add a Report Filter . If you want to clear filter cache from all Pivot Tables across multiple worksheets in active workbook. Strange. Also, so far my workaround in the VBA code seems to work. In your pivot table, click on the down down button next to ‘Row Labels’ In the Microsoft Visual Basic for Applications window, double click the ThisWorkbook in the Project pane to open the ThisWorkbook (Code) window, and then copy and paste the below VBA code into the window. To do this we need to go into the PivotTable Options and look at the Data tab. 1. When I bring up the detail table by double-clicking on one of the rows, it shows the correct record of the original table but the filtered field contains a value that does not match the criterium. I would like to give you some suggestions as below: 1. Anyway, it somehow happens at some point that the values of the filtered field are out of sync with the original table, e.g. – Pieter Geerkens Aug 30 '13 at 19:52 As Hugo mentioned, if this issue related VBA code, we can move your case to relevant team’s forum so that you can get more effective advices. You can filter rows in a similar fashion, as shown in Figure 4: Click the arrow in the Row Labels field. Right click on the Pivot Table cell, then click Refresh from the right-clicking menu. The steps below show how I do this. Click Replace All. If this issue persists when you update filter value without VBA, it may be related Office client. The above data consists of 4 different columns with S.No, Flat no’s, Carpet Area & SBA. Open and create multiple documents in new tabs of the same window, rather than in new windows. I have a pivot table set up, and have selected "Preserve cell formatting on update" in PivotTable Option. The pivot table is showing the incorrect product name but I don't have a clue where it's pulling it from. Using SSAS Tabular and Excel Pivot table is a common scenario in real life. Pivot table display items with no data When a filter is applied to a Pivot Table, you may see rows or columns disappear. The first section below is the pivot table summary. Click OK. You can follow the question or vote as helpful, but you cannot reply to this thread. I can understand the VBA may save your efforts, but we have to rule out the effect of the VBA code. Right click on any cell inside the Pivot Table, then click PivotTable Options from the context menu. Suppose one of the headings is "gender". In the PivotTable Options dialog box, click the Data tab, select None from the Number of items to retain per field drop-down list, and then click the OK button. However, it brings challenges as well ,such as proper implementation of DrillDown functionality from excel pivot table. 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